FINANCE DIRECTOR

      Chief AdministrativeOfficer – Finance

  • Over-all supervision of the Office
  • Signs documents as to availability of funds
  • Signs box A of Disbursement Voucher certifying the availability of cash and the completeness of supporting documents
  • Assists in the preparation of budget
  • Coordinates with the management in terms of policies with financial implications

 

BUDGETING UNIT

      Administrative Officer V – Budget Officer III

  • Prepares Annual Budget Proposal of the university which will be submitted to Senate, Congress, & DBM.
  • Prepares Budget Execution Documents (BEDs) and Budget and Financial Accountability Reports (BFARs) required by DBM, COA, and Department of Finance.
  • Consolidates the Internal Operating Budget of the university
  • Signs OBRs and BURs as to the availability of allotment

      Administrative Assistant II – Budget Assistant

  • Assists the Budget Officer
  • Monitors allotment balances
  • Coordinates to the different colleges and offices regarding the status of their allotment, obligations, and balances
  • Encodes OBRs/BURs in the Registry of Allotment & Obligations (RAO)
  • Alternate signatory in the absence of authorize signatory

 

ACCOUNTING UNIT

      Accountant III

  • Overseas the accounting unit
  • Prepares and consolidates financial reports and supporting schedules
  • Approves Journal Entry Vouchers
  • Alternate signatory in the absence of authorize signatory

      Accountant II

  • Oversees and monitors the student’s accounts records
  • Re-assessment of student accounts
  • E-NGAS administrator
  • Prepares Monthly Report of Disbursements
  • Approves Journal Entry Voucher
  • Alternate signatory in the absence of authorize signatory

      Administrative Officer III

  • Assists in the preparation of financial accountability reports

      Administrative Officer II

  • Assists in the preparation of financial accountability reports
  • Indexing of all payrolls and vouchers

      Administrative Assistant II

  • In-charge of bank reconciliation
  • Prepares aging of receivable’s and payables (all funds)
  • Encoding of BIR remittances (all funds)

      Administrative Assistant II

  • JEV Preparation (164, evening, special projects)

      Administrative Aide VI

  • JEV Preparation
  • Editing of check numbers to e-NGAS (all funds)

      Administrative Aide VI

  • In-charge of tax-related transactions
  • Reconciliation of remittances

      Administrative Aide VI

  • Processes documents & vouchers of transactions
  • Pre-audits vouchers and Purchase Orders
  • In-charge of tax for part-time instructors
  • Collect fees during enrollment period

 

CASHIERING UNIT

      Administrative Officer V

  • Prepares and signs cashier’s all report
  • Signs all checks issued
  • Transacts with banks

      Administrative Aide III

  • In-charge in the preparation of checks

      Administrative Aide III

  • Collecting officer
  • Prepares daily report of collections
  • Deposits collections

      Administrative Officer I

  • In-charge of cash book
  • Prepares accountability & cash deposit reports

      Administrative Assistant II

  • Collecting officer
  • Prepares daily report of collections
  • Deposits collections

 

 

December 8, 2015 5:10 am