• Over-all supervision of the Office
• Signs documents as to availability of funds
• Signs box A of Disbursement Voucher certifying the availability of cash and the completeness of supporting documents
• Assists in the preparation of budget
• Coordinates with the management in terms of policies with financial implications
• Supervise financial management, planning and control, financial accountability, and establishment and maintenance of quality financial systems
• Supervise the Accounting, Budgeting and Cashiering Units
• Certify the availability of funds on the implementation of the University’s programs, projects, and activities
• Ensure the provision of high-quality, responsive support services and communications to all external and internal clients
• Sign the Disbursement Voucher certifying the availability of cash and the completeness of supporting documents
• Supervise and direct the preparation of estimates and expenditures of the University for the ensuing fiscal year and of the short and long-run fiscal program
• Act as the Financial Officer of the University who advises the University President, Vice Presidents, Chancellor, Deans, and Directors on budgeting, accounting, and other financial matters
• Review the fiscal documents and reports of the University to be submitted to oversight agencies
• Exercise effective control over the allocation of the University funds among the different colleges and offices following the approved plans and priority programs of the University
• Assist the University President during budget hearings
• Coordinate with the Systems and Data Management Division (SDMD) Director for financial management database
• Provide basis for guidance in decision-making and future operations
• Produce information concerning past operations and present financial condition of the University
• Perform other related duties assigned by the Vice President for Administration and the University President

• Currently designated as Chief Administrative Officer / Finance Director

Prepares Annual Budget Proposal of the university which will be submitted to Senate, Congress, & DBM.
Prepares Budget Execution Documents (BEDs) and Budget and Financial Accountability Reports (BFARs) required by DBM, COA, and Department of Finance.
Consolidates the Internal Operating Budget of the university
Signs OBRs and BURs as to the availability of allotment

• Assists the Budget Officer
• Monitors allotment balances
• Coordinates to the different colleges and offices regarding the status of their allotment, obligations, and balances
• Encodes OBRs/BURs in the Registry of Allotment & Obligations (RAO)
• Alternate signatory in the absence of authorize signatory

• Oversees and monitors the student’s accounts records
• Re-assessment of student accounts
• E-NGAS administrator
• Prepares Monthly Report of Disbursements
• Approves Journal Entry Voucher
• Alternate signatory in the absence of authorize signatory

• In-charge of bank reconciliation
• Prepares aging of receivable’s and payables (all funds)
• Encoding of BIR remittances (all funds)

• Overseas the accounting unit
• Prepares and consolidates financial reports and supporting schedules
• Approves Journal Entry Vouchers
• Alternate signatory in the absence of authorize signatory

• In-charge of tax-related transactions
• Reconciliation of remittances

• Assists in the preparation of financial accountability reports
• Indexing of all payrolls and vouchers

• JEV Preparation (164, evening, special projects)

• Assists in the preparation of financial accountability reports

• JEV Preparation
• Editing of check numbers to e-NGAS (all funds)

• Processes documents & vouchers of transactions
• Pre-audits vouchers and Purchase Orders
• In-charge of tax for part-time instructors
• Collect fees during enrollment period

• In-charge of cash book
• Prepares accountability & cash deposit reports

• In-charge in the preparation of checks

• Prepares and signs cashier’s all report
• Signs all checks issued
• Transacts with banks

• Collecting officer
• Prepares daily report of collections
• Deposits collections

• Collecting officer
• Prepares daily report of collections
• Deposits collections

The Finance staff is responsible for accounting for various forms of revenue and expenses of the University. The USeP Finance office is responsible for complying with existing policies, rules and regulations.

• To oversee receipt of allocations and to maintain records for resource planning assumptions and commitments to underpin the strategic financial plan

The Finance Office aims to deliver its duties as efficiently as possible to the highest professional standards.

• To promote sound fiscal management that provides the foundation for cost-effectiveness, rational financial decision, transparency and accountability.

• To ensure quality in the delivery of service, everyone is always reminded of his/her role. Everyone is given the chance for a continuous education through trainings and seminars.

Managing and controlling the financial resources required to implement the policies and programs. This mandate includes providing analysis and advice to the management, and ensuring that financial and information resources are managed effectively, efficiently and economically.

• That the university and other key stakeholders receive efficient and effective financial and resource management services.
• That the university receives sound and timely economic and fiscal policy advice; and
• That academic units and administrative offices receive quality service.