{"id":5,"date":"2019-01-28T16:29:18","date_gmt":"2019-01-28T16:29:18","guid":{"rendered":"http:\/\/ic.usep.edu.ph\/ufd\/?page_id=5"},"modified":"2024-01-24T02:24:04","modified_gmt":"2024-01-24T02:24:04","slug":"about","status":"publish","type":"page","link":"https:\/\/www.usep.edu.ph\/ufd\/about\/","title":{"rendered":"About"},"content":{"rendered":"<section class=\"kc-elm kc-css-429124 kc_row\"><div class=\"kc-row-container  kc-container\"><div class=\"kc-wrap-columns\"><div class=\"kc-elm kc-css-630543 kc_col-sm-12 kc_column kc_col-sm-12\"><div class=\"kc-col-container\"><div class=\"kc-elm kc-css-633200 kc_row kc_row_inner\"><div class=\"kc-elm kc-css-188503 kc_col-sm-12 kc_column_inner kc_col-sm-12\"><div class=\"kc_wrapper kc-col-inner-container\">\n<div class=\"kc-elm kc-css-138657 kc-title-wrap \">\n\n\t<h2 class=\"kc_title\">About<\/h2>\n<\/div>\n<div class=\"kc-elm kc-css-971893 kc-raw-code\"><div style=\"width: 40px; border-bottom: 2px solid black; margin: auto;\"><\/div><br><\/div><div class=\"kc-elm kc-css-827703\" style=\"height: 20px; clear: both; width:100%;\"><\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/div><\/section><section class=\"kc-elm kc-css-692402 kc_row\"><div class=\"kc-row-container  kc-container\"><div class=\"kc-wrap-columns\"><div class=\"kc-elm kc-css-250223 kc_col-sm-12 kc_column kc_col-sm-12\"><div class=\"kc-col-container\"><div data-open-on-mouseover=\"\" data-tab-active=\"1\" data-effect-option=\"yes\" class=\"kc-elm kc-css-73660 kc_tabs group\">\n\t<div class=\"kc_wrapper ui-tabs kc_clearfix\">\n\t\t<ul class=\"kc_tabs_nav ui-tabs-nav kc_clearfix\">\n\t\t\t<li><a href=\"#\" data-prevent=\"scroll\"><i class=\"fa-crosshairs\"><\/i> Responsibilities<\/a><\/li><li><a href=\"#\" data-prevent=\"scroll\"><i class=\"fa-folder\"><\/i> Duties and Functions<\/a><\/li><li><a href=\"#\" data-prevent=\"scroll\"><i class=\"fa-clipboard-list\"><\/i> Mandate<\/a><\/li>\t\t<\/ul>\n\t\t<div id=\"responsibilities\" class=\"kc-elm kc-css-624091 kc_tab ui-tabs-panel kc_ui-tabs-hide kc_clearfix \"><div class=\"kc_tab_content\"><div class=\"kc-elm kc-css-992544 kc_row kc_row_inner\"><div class=\"kc-elm kc-css-496455 kc_col-sm-6 kc_column_inner kc_col-sm-6\"><div class=\"kc_wrapper kc-col-inner-container\">\n<div class=\"kc-elm kc-css-773090 kc-title-wrap \">\n\n\t<h1 class=\"kc_title\">VICE PRESIDENT FOR ADMINISTRATION<\/h1>\n<\/div>\n<div class=\"kc-elm kc-css-272504 kc-feature-boxes kc-fb-layout-3\">\n\n\t<div class=\"content-icon\"><i class=\"et-bargraph\"><\/i><\/div><div class=\"box-right\"><div class=\"content-title\">Chief Administrative Officer \u2013 Finance<\/div><\/div>\n<\/div>\n<div class=\"kc-elm kc-css-68883 kc_text_block\"><ul>\n<li>Over-all supervision of the Office<\/li>\n<li>Signs documents as to availability of funds<\/li>\n<li>Signs box A of Disbursement Voucher certifying the availability of cash and the completeness of supporting documents<\/li>\n<li>Assists in the preparation of budget<\/li>\n<li>Coordinates with the management in terms of policies with financial implications<\/li>\n<li>Supervise financial management, planning and control, financial accountability, and establishment and maintenance of quality financial systems<\/li>\n<li>Supervise the Accounting, Budgeting and Cashiering Units<\/li>\n<li>Certify the availability of funds on the implementation of the University\u2019s programs, projects, and activities<\/li>\n<li>Ensure the provision of high-quality, responsive support services and communications to all external and internal clients<\/li>\n<li>Sign the Disbursement Voucher certifying the availability of cash and the completeness of supporting documents<\/li>\n<li>Supervise and direct the preparation of estimates and expenditures of the University for the ensuing fiscal year and of the short and long-run fiscal program<\/li>\n<li>Act as the Financial Officer of the University who advises the University President, Vice Presidents, Chancellor, Deans, and Directors on budgeting, accounting, and other financial matters<\/li>\n<li>Review the fiscal documents and reports of the University to be submitted to oversight agencies<\/li>\n<li>Exercise effective control over the allocation of the University funds among the different colleges and offices following the approved plans and priority programs of the University<\/li>\n<li>Assist the University President during budget hearings<\/li>\n<li>Coordinate with the Systems and Data Management Division (SDMD) Director for financial management database<\/li>\n<li>Provide basis for guidance in decision-making and future operations<\/li>\n<li>Produce information concerning past operations and present financial condition of the University<\/li>\n<li>Perform other related duties assigned by the Vice President for Administration and the University President<\/li>\n<\/ul>\n<\/div><\/div><\/div><div class=\"kc-elm kc-css-201122 kc_col-sm-6 kc_column_inner kc_col-sm-6\"><div class=\"kc_wrapper kc-col-inner-container\">\n<div class=\"kc-elm kc-css-28805 kc-title-wrap \">\n\n\t<h1 class=\"kc_title\">FINANCE DIRECTOR<\/h1>\n<\/div>\n<div class=\"kc-elm kc-css-296271 kc-feature-boxes kc-fb-layout-3\">\n\n\t<div class=\"content-icon\"><i class=\"et-bargraph\"><\/i><\/div><div class=\"box-right\"><div class=\"content-title\">Supervising Administrative Officer - Finance<\/div><\/div>\n<\/div>\n<div class=\"kc-elm kc-css-488903 kc_text_block\"><ul>\n<li>Currently designated as Chief Administrative Officer \/ Finance Director<\/li>\n<\/ul>\n<\/div><\/div><\/div><\/div><div class=\"kc-elm kc-css-214675\" style=\"height: 20px; clear: both; width:100%;\"><\/div><div class=\"kc-elm kc-css-74111 kc_row kc_row_inner\"><div class=\"kc-elm kc-css-428705 kc_col-sm-6 kc_column_inner kc_col-sm-6\"><div class=\"kc_wrapper kc-col-inner-container\">\n<div class=\"kc-elm kc-css-509565 kc-title-wrap \">\n\n\t<h1 class=\"kc_title\">BUDGETING UNIT<\/h1>\n<\/div>\n<div class=\"kc-elm kc-css-529684 kc-feature-boxes kc-fb-layout-3\">\n\n\t<div class=\"content-icon\"><i class=\"et-bargraph\"><\/i><\/div><div class=\"box-right\"><div class=\"content-title\">Administrative Officer V \u2013 Budget Officer III<\/div><div class=\"content-desc\">Prepares Annual Budget Proposal of the university which will be submitted to Senate, Congress, & DBM.\r\nPrepares Budget Execution Documents (BEDs) and Budget and Financial Accountability Reports (BFARs) required by DBM, COA, and Department of Finance.\r\nConsolidates the Internal Operating Budget of the university\r\nSigns OBRs and BURs as to the availability of allotment<\/div><\/div>\n<\/div>\n<div class=\"kc-elm kc-css-650622 kc_text_block\"><p>\nPrepares Annual Budget Proposal of the university which will be submitted to Senate, Congress, &#038; DBM.<br \/>Prepares Budget Execution Documents (BEDs) and Budget and Financial Accountability Reports (BFARs) required by DBM, COA, and Department of Finance.<br \/>Consolidates the Internal Operating Budget of the university<br \/>Signs OBRs and BURs as to the availability of allotment<\/p>\n<\/div><\/div><\/div><div class=\"kc-elm kc-css-756417 kc_col-sm-6 kc_column_inner kc_col-sm-6\"><div class=\"kc_wrapper kc-col-inner-container\"><div class=\"kc-elm kc-css-515193\" style=\"height: 40px; clear: both; width:100%;\"><\/div><div class=\"kc-elm kc-css-599058 kc-feature-boxes kc-fb-layout-3\">\n\n\t<div class=\"content-icon\"><i class=\"et-bargraph\"><\/i><\/div><div class=\"box-right\"><div class=\"content-title\">Administrative Assistant II \u2013 Budget Assistant<\/div><\/div>\n<\/div>\n<div class=\"kc-elm kc-css-517597 kc_text_block\"><ul>\n<li>Assists the Budget Officer<\/li>\n<li>Monitors allotment balances<\/li>\n<li>Coordinates to the different colleges and offices regarding the status of their allotment, obligations, and balances<\/li>\n<li>Encodes OBRs\/BURs in the Registry of Allotment &#038; Obligations (RAO)<\/li>\n<li>Alternate signatory in the absence of authorize signatory<\/li>\n<\/ul>\n<\/div><\/div><\/div><\/div><div class=\"kc-elm kc-css-901625\" style=\"height: 20px; clear: both; width:100%;\"><\/div><div class=\"kc-elm kc-css-674686 kc_row kc_row_inner\"><div class=\"kc-elm kc-css-815877 kc_col-sm-6 kc_column_inner kc_col-sm-6\"><div class=\"kc_wrapper kc-col-inner-container\">\n<div class=\"kc-elm kc-css-323113 kc-title-wrap \">\n\n\t<h1 class=\"kc_title\">ACCOUNTING UNIT<\/h1>\n<\/div>\n<div class=\"kc-elm kc-css-818355 kc-feature-boxes kc-fb-layout-3\">\n\n\t<div class=\"content-icon\"><i class=\"et-bargraph\"><\/i><\/div><div class=\"box-right\"><div class=\"content-title\">Accountant II<\/div><\/div>\n<\/div>\n<div class=\"kc-elm kc-css-24958 kc_text_block\"><ul>\n<li>Oversees and monitors the student\u2019s accounts records<\/li>\n<li>Re-assessment of student accounts<\/li>\n<li>E-NGAS administrator<\/li>\n<li>Prepares Monthly Report of Disbursements<\/li>\n<li>Approves Journal Entry Voucher<\/li>\n<li>Alternate signatory in the absence of authorize signatory<\/li>\n<\/ul>\n<\/div><div class=\"kc-elm kc-css-846168 kc-feature-boxes kc-fb-layout-3\">\n\n\t<div class=\"content-icon\"><i class=\"et-bargraph\"><\/i><\/div><div class=\"box-right\"><div class=\"content-title\">Administrative Assistant II<\/div><\/div>\n<\/div>\n<div class=\"kc-elm kc-css-337659 kc_text_block\"><ul>\n<li>In-charge of bank reconciliation<\/li>\n<li>Prepares aging of receivable\u2019s and payables (all funds)<\/li>\n<li>Encoding of BIR remittances (all funds)<\/li>\n<\/ul>\n<\/div><div class=\"kc-elm kc-css-469012 kc-feature-boxes kc-fb-layout-3\">\n\n\t<div class=\"content-icon\"><i class=\"et-bargraph\"><\/i><\/div><div class=\"box-right\"><div class=\"content-title\">Accountant III<\/div><\/div>\n<\/div>\n<div class=\"kc-elm kc-css-434115 kc_text_block\"><ul>\n<li>Overseas the accounting unit<\/li>\n<li>Prepares and consolidates financial reports and supporting schedules<\/li>\n<li>Approves Journal Entry Vouchers<\/li>\n<li>Alternate signatory in the absence of authorize signatory<\/li>\n<\/ul>\n<\/div><div class=\"kc-elm kc-css-136634 kc-feature-boxes kc-fb-layout-3\">\n\n\t<div class=\"content-icon\"><i class=\"et-bargraph\"><\/i><\/div><div class=\"box-right\"><div class=\"content-title\">Administrative Aide VI<\/div><\/div>\n<\/div>\n<div class=\"kc-elm kc-css-893998 kc_text_block\"><ul>\n<li>In-charge of tax-related transactions<\/li>\n<li>Reconciliation of remittances<\/li>\n<\/ul>\n<\/div><\/div><\/div><div class=\"kc-elm kc-css-814057 kc_col-sm-6 kc_column_inner kc_col-sm-6\"><div class=\"kc_wrapper kc-col-inner-container\"><div class=\"kc-elm kc-css-699152\" style=\"height: 40px; clear: both; width:100%;\"><\/div><div class=\"kc-elm kc-css-249718 kc-feature-boxes kc-fb-layout-3\">\n\n\t<div class=\"content-icon\"><i class=\"et-bargraph\"><\/i><\/div><div class=\"box-right\"><div class=\"content-title\">Administrative Officer II<\/div><\/div>\n<\/div>\n<div class=\"kc-elm kc-css-380146 kc_text_block\"><ul>\n<li>Assists in the preparation of financial accountability reports<\/li>\n<li>Indexing of all payrolls and vouchers<\/li>\n<\/ul>\n<\/div><div class=\"kc-elm kc-css-486124 kc-feature-boxes kc-fb-layout-3\">\n\n\t<div class=\"content-icon\"><i class=\"et-bargraph\"><\/i><\/div><div class=\"box-right\"><div class=\"content-title\">Administrative Assistant II<\/div><\/div>\n<\/div>\n<div class=\"kc-elm kc-css-808530 kc_text_block\"><ul>\n<li>JEV Preparation (164, evening, special projects)<\/li>\n<\/ul>\n<\/div><div class=\"kc-elm kc-css-650154 kc-feature-boxes kc-fb-layout-3\">\n\n\t<div class=\"content-icon\"><i class=\"et-bargraph\"><\/i><\/div><div class=\"box-right\"><div class=\"content-title\">Administrative Officer III<\/div><\/div>\n<\/div>\n<div class=\"kc-elm kc-css-400689 kc_text_block\"><ul>\n<li>Assists in the preparation of financial accountability reports<\/li>\n<\/ul>\n<\/div><div class=\"kc-elm kc-css-98169 kc-feature-boxes kc-fb-layout-3\">\n\n\t<div class=\"content-icon\"><i class=\"et-bargraph\"><\/i><\/div><div class=\"box-right\"><div class=\"content-title\">Administrative Aide VI<\/div><\/div>\n<\/div>\n<div class=\"kc-elm kc-css-782758 kc_text_block\"><ul>\n<li>JEV Preparation<\/li>\n<li>Editing of check numbers to e-NGAS (all funds)<\/li>\n<\/ul>\n<\/div><div class=\"kc-elm kc-css-850244 kc-feature-boxes kc-fb-layout-3\">\n\n\t<div class=\"content-icon\"><i class=\"et-bargraph\"><\/i><\/div><div class=\"box-right\"><div class=\"content-title\">Administrative Aide VI<\/div><\/div>\n<\/div>\n<div class=\"kc-elm kc-css-958574 kc_text_block\"><ul>\n<li>Processes documents &#038; vouchers of transactions<\/li>\n<li>Pre-audits vouchers and Purchase Orders<\/li>\n<li>In-charge of tax for part-time instructors<\/li>\n<li>Collect fees during enrollment period<\/li>\n<\/ul>\n<\/div><\/div><\/div><\/div><div class=\"kc-elm kc-css-574551\" style=\"height: 20px; clear: both; width:100%;\"><\/div><div class=\"kc-elm kc-css-283304 kc_row kc_row_inner\"><div class=\"kc-elm kc-css-997513 kc_col-sm-6 kc_column_inner kc_col-sm-6\"><div class=\"kc_wrapper kc-col-inner-container\">\n<div class=\"kc-elm kc-css-452317 kc-title-wrap \">\n\n\t<h1 class=\"kc_title\">CASHIERING UNIT<\/h1>\n<\/div>\n<div class=\"kc-elm kc-css-727577 kc-feature-boxes kc-fb-layout-3\">\n\n\t<div class=\"content-icon\"><i class=\"et-bargraph\"><\/i><\/div><div class=\"box-right\"><div class=\"content-title\">Administrative Officer I<\/div><\/div>\n<\/div>\n<div class=\"kc-elm kc-css-683701 kc_text_block\"><ul>\n<li>In-charge of cash book<\/li>\n<li>Prepares accountability &#038; cash deposit reports<\/li>\n<\/ul>\n<\/div><div class=\"kc-elm kc-css-637980 kc-feature-boxes kc-fb-layout-3\">\n\n\t<div class=\"content-icon\"><i class=\"et-bargraph\"><\/i><\/div><div class=\"box-right\"><div class=\"content-title\">Administrative Aide III<\/div><\/div>\n<\/div>\n<div class=\"kc-elm kc-css-515007 kc_text_block\"><ul>\n<li>In-charge in the preparation of checks<\/li>\n<\/ul>\n<\/div><div class=\"kc-elm kc-css-534729 kc-feature-boxes kc-fb-layout-3\">\n\n\t<div class=\"content-icon\"><i class=\"et-bargraph\"><\/i><\/div><div class=\"box-right\"><div class=\"content-title\">Administrative Officer V<\/div><\/div>\n<\/div>\n<div class=\"kc-elm kc-css-639836 kc_text_block\"><ul>\n<li>Prepares and signs cashier\u2019s all report<\/li>\n<li>Signs all checks issued<\/li>\n<li>Transacts with banks<\/li>\n<\/ul>\n<\/div><\/div><\/div><div class=\"kc-elm kc-css-394754 kc_col-sm-6 kc_column_inner kc_col-sm-6\"><div class=\"kc_wrapper kc-col-inner-container\"><div class=\"kc-elm kc-css-882434\" style=\"height: 40px; clear: both; width:100%;\"><\/div><div class=\"kc-elm kc-css-366978 kc-feature-boxes kc-fb-layout-3\">\n\n\t<div class=\"content-icon\"><i class=\"et-bargraph\"><\/i><\/div><div class=\"box-right\"><div class=\"content-title\"> Administrative Assistant II<\/div><\/div>\n<\/div>\n<div class=\"kc-elm kc-css-216179 kc_text_block\"><ul>\n<li>Collecting officer<\/li>\n<li>Prepares daily report of collections<\/li>\n<li>Deposits collections<\/li>\n<\/ul>\n<\/div><div class=\"kc-elm kc-css-618869 kc-feature-boxes kc-fb-layout-3\">\n\n\t<div class=\"content-icon\"><i class=\"et-bargraph\"><\/i><\/div><div class=\"box-right\"><div class=\"content-title\"> Administrative Aide III<\/div><\/div>\n<\/div>\n<div class=\"kc-elm kc-css-556645 kc_text_block\"><ul>\n<li>Collecting officer<\/li>\n<li>Prepares daily report of collections<\/li>\n<li>Deposits collections<\/li>\n<\/ul>\n<\/div><\/div><\/div><\/div><\/div><\/div><div id=\"duties-and-functions\" class=\"kc-elm kc-css-821988 kc_tab ui-tabs-panel kc_ui-tabs-hide kc_clearfix \"><div class=\"kc_tab_content\"><div class=\"kc-elm kc-css-487267 kc_row kc_row_inner\"><div class=\"kc-elm kc-css-546315 kc_col-sm-12 kc_column_inner kc_col-sm-12\"><div class=\"kc_wrapper kc-col-inner-container\"><div class=\"kc-elm kc-css-399685 kc_text_block\"><p>\n<strong>The Finance staff is responsible for accounting for various forms of revenue and expenses of the University. The USeP Finance office is responsible for complying with existing policies, rules and regulations.<\/strong><\/p>\n<\/div><div class=\"kc-elm kc-css-558324 kc_text_block\"><p>\n\u2022 To oversee receipt of allocations and to maintain records for resource planning assumptions and commitments to underpin the strategic financial plan<\/p>\n<p>The Finance Office aims to deliver its duties as efficiently as possible to the highest professional standards.<\/p>\n<p>\u2022 To promote sound fiscal management that provides the foundation for cost-effectiveness, rational financial decision, transparency and accountability.<\/p>\n<p>\u2022 To ensure quality in the delivery of service, everyone is always reminded of his\/her role. Everyone is given the chance for a continuous education through trainings and seminars.<\/p>\n<\/div><\/div><\/div><\/div><\/div><\/div><div id=\"mandate\" class=\"kc-elm kc-css-304977 kc_tab ui-tabs-panel kc_ui-tabs-hide kc_clearfix \"><div class=\"kc_tab_content\"><div class=\"kc-elm kc-css-974157 kc_row kc_row_inner\"><div class=\"kc-elm kc-css-571698 kc_col-sm-12 kc_column_inner kc_col-sm-12\"><div class=\"kc_wrapper kc-col-inner-container\"><div class=\"kc-elm kc-css-90141 kc_text_block\"><p><strong>Managing and controlling the financial resources required to implement the policies and programs. This mandate includes providing analysis and advice to the management, and ensuring that financial and information resources are managed effectively, efficiently and economically.<\/strong><\/p>\n<\/div><div class=\"kc-elm kc-css-687071 kc-feature-boxes kc-fb-layout-3\">\n\n\t<div class=\"content-icon\"><i class=\"et-target\"><\/i><\/div><div class=\"box-right\"><div class=\"content-title\">OBJECTIVES<\/div><\/div>\n<\/div>\n<div class=\"kc-elm kc-css-356777 kc_text_block\"><ul>\n<li>That the university and other key stakeholders receive efficient and effective financial and resource management services.<\/li>\n<li>That the university receives sound and timely economic and fiscal policy advice; and<\/li>\n<li>That academic units and administrative offices receive quality service.<\/li>\n<\/ul>\n<\/div><div class=\"kc-elm kc-css-992276\" style=\"height: 20px; clear: both; width:100%;\"><\/div><\/div><\/div><\/div><\/div><\/div>\t<\/div>\n<\/div>\n\n\n<div class=\"kc-elm kc-css-530098\" style=\"height: 80px; clear: both; width:100%;\"><\/div><\/div><\/div><\/div><\/div><\/section>\n","protected":false},"excerpt":{"rendered":"","protected":false},"author":1,"featured_media":0,"parent":0,"menu_order":0,"comment_status":"open","ping_status":"open","template":"template-pages\/template-office-sub-light.php","meta":[],"_links":{"self":[{"href":"https:\/\/www.usep.edu.ph\/ufd\/wp-json\/wp\/v2\/pages\/5"}],"collection":[{"href":"https:\/\/www.usep.edu.ph\/ufd\/wp-json\/wp\/v2\/pages"}],"about":[{"href":"https:\/\/www.usep.edu.ph\/ufd\/wp-json\/wp\/v2\/types\/page"}],"author":[{"embeddable":true,"href":"https:\/\/www.usep.edu.ph\/ufd\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/www.usep.edu.ph\/ufd\/wp-json\/wp\/v2\/comments?post=5"}],"version-history":[{"count":25,"href":"https:\/\/www.usep.edu.ph\/ufd\/wp-json\/wp\/v2\/pages\/5\/revisions"}],"predecessor-version":[{"id":374,"href":"https:\/\/www.usep.edu.ph\/ufd\/wp-json\/wp\/v2\/pages\/5\/revisions\/374"}],"wp:attachment":[{"href":"https:\/\/www.usep.edu.ph\/ufd\/wp-json\/wp\/v2\/media?parent=5"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}