The University of Southeastern Philippines (USeP) successfully held an Orientation and Writeshop on the Process of Developing the University Records Disposition Schedule (RDS) on April 4, 2023. The program aims to develop the USeP RDS, which will serve as the legal basis for the disposition of records that are substantive to the University pursuant to Republic Act 9470, also known as the National Archives of the Philippines Act of 2007.
Collaborating with the National Archives of the Philippines (NAP), the orientation and writeshop were attended by more than eighty (80) office records custodians, with Mr. Terence Michael A. Tablizo, NAP Supervising Records Management Analysts, serving as the resource person.
The event commenced with an introduction to the significance of Records Disposition Administration (RDA), followed by a presentation on identifying and locating the records series, determining the age and volume of the records series, and finding out the present and future requirements of the agency in terms of filing equipment, floor space, and records personnel. Attendees also learned how to establish a reasonable and acceptable retention period, identify records of permanent value, and determine a specific length of time as the life span of records.
Organized by the Office of the Secretary of the University and the University Records Office (OSU-URO), the program’s expected outputs included orienting all Office Records Custodians on the concepts and importance of records disposition administration, approving Consolidated Records Inventory and Appraisal (NAP Form 1), constituting the USeP Records Management Improvement Committee (Special Order by the University President), and NAP-approved USeP RDS (NAP Form 2) as a legal basis of the University on the disposition of its substantive records.
Additionally, a policy issued through Memorandum Circular on the Guidelines and Procedures on Disposal of Records and Use of RDS, and RDA Program was implemented by the University.
The event was a success, with attendees gaining a deeper understanding of the importance of the RDS and how it plays a significant role in maintaining the integrity and accountability of the University’s records. The USeP Records Management Improvement Committee will continue to work on implementing the RDA program and ensuring the proper management of the University’s records.