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FINANCE DIRECTOR

Chief Administrative Officer – Finance
  • Over-all supervision of the Office
  • Signs documents as to availability of funds
  • Signs box A of Disbursement Voucher certifying the availability of cash and the completeness of supporting documents
  • Assists in the preparation of budget
  • Coordinates with the management in terms of policies with financial implications

BUDGETING UNIT

Administrative Officer V – Budget Officer III
  • Over-all supervision of the Office
  • Signs documents as to availability of funds
  • Signs box A of Disbursement Voucher certifying the availability of cash and the completeness of supporting documents
  • Assists in the preparation of budget
  • Coordinates with the management in terms of policies with financial implications

BUDGETING UNIT

Administrative Officer V – Budget Officer III
Prepares Annual Budget Proposal of the university which will be submitted to Senate, Congress, & DBM. Prepares Budget Execution Documents (BEDs) and Budget and Financial Accountability Reports (BFARs) required by DBM, COA, and Department of Finance. Consolidates the Internal Operating Budget of the university Signs OBRs and BURs as to the availability of allotment

Prepares Annual Budget Proposal of the university which will be submitted to Senate, Congress, & DBM.
Prepares Budget Execution Documents (BEDs) and Budget and Financial Accountability Reports (BFARs) required by DBM, COA, and Department of Finance.
Consolidates the Internal Operating Budget of the university
Signs OBRs and BURs as to the availability of allotment

Administrative Assistant II – Budget Assistant
  • Assists the Budget Officer
  • Monitors allotment balances
  • Coordinates to the different colleges and offices regarding the status of their allotment, obligations, and balances
  • Encodes OBRs/BURs in the Registry of Allotment & Obligations (RAO)
  • Alternate signatory in the absence of authorize signatory

ACCOUNTING UNIT

Accountant II
  • Oversees and monitors the student’s accounts records
  • Re-assessment of student accounts
  • E-NGAS administrator
  • Prepares Monthly Report of Disbursements
  • Approves Journal Entry Voucher
  • Alternate signatory in the absence of authorize signatory
Administrative Assistant II
  • In-charge of bank reconciliation
  • Prepares aging of receivable’s and payables (all funds)
  • Encoding of BIR remittances (all funds)
Accountant III
  • Overseas the accounting unit
  • Prepares and consolidates financial reports and supporting schedules
  • Approves Journal Entry Vouchers
  • Alternate signatory in the absence of authorize signatory
Administrative Aide VI
  • In-charge of tax-related transactions
  • Reconciliation of remittances
Administrative Officer II
  • Assists in the preparation of financial accountability reports
  • Indexing of all payrolls and vouchers
Administrative Assistant II
  • JEV Preparation (164, evening, special projects)
Administrative Officer III
  • Assists in the preparation of financial accountability reports
Administrative Aide VI
  • JEV Preparation
  • Editing of check numbers to e-NGAS (all funds)
Administrative Aide VI
  • Processes documents & vouchers of transactions
  • Pre-audits vouchers and Purchase Orders
  • In-charge of tax for part-time instructors
  • Collect fees during enrollment period

CASHIERING UNIT

Administrative Officer I
  • In-charge of cash book
  • Prepares accountability & cash deposit reports
Administrative Aide III
  • In-charge in the preparation of checks
Administrative Officer V
  • Prepares and signs cashier’s all report
  • Signs all checks issued
  • Transacts with banks
Administrative Assistant II
  • Collecting officer
  • Prepares daily report of collections
  • Deposits collections
Administrative Aide III
  • Collecting officer
  • Prepares daily report of collections
  • Deposits collections

The Finance staff is responsible for accounting for various forms of revenue and expenses of the University. The USeP Finance office is responsible for complying with existing policies, rules and regulations.

• To oversee receipt of allocations and to maintain records for resource planning assumptions and commitments to underpin the strategic financial plan

The Finance Office aims to deliver its duties as efficiently as possible to the highest professional standards.

• To promote sound fiscal management that provides the foundation for cost-effectiveness, rational financial decision, transparency and accountability.

• To ensure quality in the delivery of service, everyone is always reminded of his/her role. Everyone is given the chance for a continuous education through trainings and seminars.

Managing and controlling the financial resources required to implement the policies and programs. This mandate includes providing analysis and advice to the management, and ensuring that financial and information resources are managed effectively, efficiently and economically.

OBJECTIVES
  • That the university and other key stakeholders receive efficient and effective financial and resource management services.
  • That the university receives sound and timely economic and fiscal policy advice; and
  • That academic units and administrative offices receive quality service.
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