About

FINANCE DIRECTOR

Chief Administrative Officer – Finance

Over-all supervision of the Office
Signs documents as to availability of funds
Signs box A of Disbursement Voucher certifying the availability of cash and the completeness of supporting documents
Assists in the preparation of budget
Coordinates with the management in terms of policies with financial implications

BUDGETING UNIT

Administrative Officer V – Budget Officer III

Over-all supervision of the Office
Signs documents as to availability of funds
Signs box A of Disbursement Voucher certifying the availability of cash and the completeness of supporting documents
Assists in the preparation of budget
Coordinates with the management in terms of policies with financial implications

BUDGETING UNIT

Administrative Officer V – Budget Officer III

Prepares Annual Budget Proposal of the university which will be submitted to Senate, Congress, & DBM. Prepares Budget Execution Documents (BEDs) and Budget and Financial Accountability Reports (BFARs) required by DBM, COA, and Department of Finance. Consolidates the Internal Operating Budget of the university Signs OBRs and BURs as to the availability of allotment

Prepares Annual Budget Proposal of the university which will be submitted to Senate, Congress, & DBM.
Prepares Budget Execution Documents (BEDs) and Budget and Financial Accountability Reports (BFARs) required by DBM, COA, and Department of Finance.
Consolidates the Internal Operating Budget of the university
Signs OBRs and BURs as to the availability of allotment

Administrative Assistant II – Budget Assistant

Assists the Budget Officer
Monitors allotment balances
Coordinates to the different colleges and offices regarding the status of their allotment, obligations, and balances
Encodes OBRs/BURs in the Registry of Allotment & Obligations (RAO)
Alternate signatory in the absence of authorize signatory

ACCOUNTING UNIT

Accountant II

Oversees and monitors the student’s accounts records
Re-assessment of student accounts
E-NGAS administrator
Prepares Monthly Report of Disbursements
Approves Journal Entry Voucher
Alternate signatory in the absence of authorize signatory

Administrative Assistant II

In-charge of bank reconciliation
Prepares aging of receivable’s and payables (all funds)
Encoding of BIR remittances (all funds)

Accountant III

Overseas the accounting unit
Prepares and consolidates financial reports and supporting schedules
Approves Journal Entry Vouchers
Alternate signatory in the absence of authorize signatory

Administrative Aide VI

In-charge of tax-related transactions
Reconciliation of remittances

Administrative Officer II

Assists in the preparation of financial accountability reports
Indexing of all payrolls and vouchers

Administrative Assistant II

JEV Preparation (164, evening, special projects)

Administrative Officer III

Assists in the preparation of financial accountability reports

Administrative Aide VI

JEV Preparation
Editing of check numbers to e-NGAS (all funds)

Administrative Aide VI

Processes documents & vouchers of transactions
Pre-audits vouchers and Purchase Orders
In-charge of tax for part-time instructors
Collect fees during enrollment period

CASHIERING UNIT

Administrative Officer I

In-charge of cash book
Prepares accountability & cash deposit reports

Administrative Aide III

In-charge in the preparation of checks

Administrative Officer V

Prepares and signs cashier’s all report
Signs all checks issued
Transacts with banks

Administrative Assistant II

Collecting officer
Prepares daily report of collections
Deposits collections

Administrative Aide III

Collecting officer
Prepares daily report of collections
Deposits collections

The Finance staff is responsible for accounting for various forms of revenue and expenses of the University. The USeP Finance office is responsible for complying with existing policies, rules and regulations.

• To oversee receipt of allocations and to maintain records for resource planning assumptions and commitments to underpin the strategic financial plan

The Finance Office aims to deliver its duties as efficiently as possible to the highest professional standards.

• To promote sound fiscal management that provides the foundation for cost-effectiveness, rational financial decision, transparency and accountability.

• To ensure quality in the delivery of service, everyone is always reminded of his/her role. Everyone is given the chance for a continuous education through trainings and seminars.

Managing and controlling the financial resources required to implement the policies and programs. This mandate includes providing analysis and advice to the management, and ensuring that financial and information resources are managed effectively, efficiently and economically.

OBJECTIVES

That the university and other key stakeholders receive efficient and effective financial and resource management services.
That the university receives sound and timely economic and fiscal policy advice; and
That academic units and administrative offices receive quality service.