Services Offered

BOR/ADCO/UC Secretariat
BOR/AdCo/UC Secretariat is responsible for the provision of secretariat support to the University Board of Regents (BOR), Top Management, Administrative Council (AdCo), and University Academic Council (UC) and other decision-making bodies [including but not limited to the Board Finance Committee (BFC), Board Search/Nomination/Evaluation/Ad Hoc Committees], in the good governance of the University.
Administrative Section
Manned by the Administrative Officer (AO), the Administrative Section performs the following services/duties in support to OSU-URO’s daily functions in the University: (1) procures and manages office supplies and equipment; (2) maintains records on office expenses, personnel, supplies and equipment; (3) disburses funds for BOR honorarium, cash advances, travel allowances, and office expenses; (4) facilitates the delivery of BOR materials, and (5) accomplishes travel reports and other related matters.
Communication Section
Communications Section manages the inflow and outflow of documents to/from different stakeholders (internal or external) ensuring that they are received, released, tracked properly and promptly. This Section is responsible in the (1) messengerial and liaising duties of logging/encoding, sorting records and documents, and routing these as well as dispatching mails to courier services, (2) responding to inquiries regarding official communications received and released by OSU-URO; (3) and making draft communications (e.g., letters, memorandum) for the SUBR. To see to it that documents from the external campuses are acted promptly in the Main Campus, the Liaison Officer for External Campuses (LOEC) is under this Section. The LOEC acts as liaison in the distribution and collection of official documents from external campuses and in facilitating its delivery to concerned offices in Obrero Campus seeing to it that these are acted accordingly.
University Records Office
The University Records Office (URO), headed by the University Records Officer, is mandated to plan, develop, prescribe, disseminate, and enforce policies, rules, and regulations and coordinate university-wide programs governing the creation, general protection, use, storage, and disposition of university records including the acquisition, storage, and preservation of institutional archives and providing facilities for reference, research, or other purposes. In line with its core objective of promoting transparency and accountability, OSU-URO has been at the forefront of implementing the Freedom of Information (FOI) program at the University. This initiative was taken in strict compliance with Executive Order No. 2, series of 2016, reinforcing the institution's commitment to fostering an open and informed academic community. Additionally, the OSU-URO holds the critical role of Document Controller, pursuant to the University's Quality Management System. In this capacity, the URO ensures the systematic control, organization, and preservation of the University's essential documents, which aligns with the University's commitment to maintaining the highest standards of operational efficiency and academic excellence.